ELECTION PROCEDURES FOR THE 2009/2010 ELECTION OF RGHF BOARD MEMBERS

Since the ByLaws of RGHF have prescribed a 12 member Board and additional members for each Rotary International Zone, it is the consensus of the present executive committee and board to hold an election for 12 Regular Board Members and as many as 34 zone board members (one for each zone) November 15, 2008 by email. Please refer to www.historyboard.org for offices and zones

Any current RGHF member, who has paid the minimum per year dues (currently $30.00), three months prior to the election, is eligible to be nominated as a candidate for election to the General Board, or any member nominated for a zone, living in that zone, providing a declaration is received by the President and Secretary on or before 5:00 P.M. CST November 10, 2008. (nominees must have been active member of RGHF for three months prior to the close of nominations.)

In the event there are more than 12 general board member names, or more than one member for each zone filed, all of the candidates names for election to the new RGHF BOARD will be listed alphabetically and/or by zone on an appropriate ballot, which will be submitted by email to all qualified dues paying members by the Secretary on November 15, 2008. Each member may cast a vote for the entire slate, using our RGHF forum for voting. Protests should be sent to the secretary and president. Ballots must be cast by 5:00 P.M. CST November 27, 2008.

The Election Timeline is:

                                                     RGHF ELECTION TIMELINE (2009/10)

        November 1 - Email RGHF Election Info, nomination committee report & Timeline To All Members

        November 10 - Nominations Cease at 5:00 P.M. CST

        November 15 - Email Official Ballot To All Qualified Voting Members By 5:00 CST (See below)

        November 27 - The online forum poll will close At 12:00 P.M. CST

        November 29 - The President & the Chief Executive Officer shall tabulate all ballots

        December 5 - Forward Certified Results To All Members By 5:00 P.M. CST

The candidates for general members and candidates in each zone receiving the most votes will be declared elected to the RGHF BOARD. All current records for RGHF will be transferred to the appropriate officers of RGHF prior to July 1, 2009 by whoever has present custody of them.

After the election, the current President, for the purpose of appointing a President, CEO, Vice-President (s), Secretary, Treasurer, and Managing Webmaster, will convene, the nominating committee, made up of the president, CEO, president-elect, president-nominee, president-designate, founding members, and past chair/presidents, which will forward their recommendations to the newly elected Board.